The WhenToWork^SM  Edge
Why Choose Us?

What makes WhenToWork different?

1. The best Scheduling Engine in the industry - Our advanced AutoFill function can be used to assign schedules for you based on when your employees prefer, dislike and cannot work (down to 15 minute increments). This system was designed by a team of Ph.D's in Mathematics, and uniquely organizes and prioritizes each worker's preferences and automatically calculates the best assignments based on this information. Many settings, rules and rankings required in other programs are not necessary with WhenToWork because our scheduling system is so advanced.

2. Great Customer Service - Our support team is here to help

3. Advanced options for better control - Set what employees can see and do when they sign in.

4. Status of who has viewed schedules - Our system shows managers at a glance which employees have viewed their latest schedule and who has confirmed receipt of their schedule by e-mail.

5. Advanced notifications options - Each user can choose when they want to be notified - by email or on their phone by text message.  Managers can even send out "Urgent Alerts."

6. Schedule Reminders - Managers can send reminders to all or some of those working tomorrow, this week, next week, or any date range.

7. Easily find replacements - Click any shift to see who is available, sorted by who likes to work at that time, and quickly make schedule changes.

8. Advanced Tradeboard options - Managers can allow employees to work out their own shift replacements, or offer and pick up shifts with manager approval.

9. Easy-to-use interface - WhenToWork recognizes almost any time format you enter. (No struggling with restrictive entry requirements.) Our users report that our graphic interface is better and easier to use than any other program. The drag and drop feature allows you to quickly move, copy and swap shifts, without the page needing to reload. Our editable grid feature also allows you to make changes to multiple shifts or employees quickly.

10. Employees can enter work time preferences -  "prefer" and "dislike" working times can be set (in addition to the cannot work times and time off) using our unique, fast "painting" entry interface.  You can choose to use these preferences when you AutoFill and look for a replacement.

11. Multiple managers with permission levels - Add an unlimited number of managers, each  can be set as to whether they can perform over 14 different functions.

12. "Shift History" and "Schedule History" allow you to know when & who made changes to any shift or schedule.
13. "Who's On Now" allows you to quickly see who is scheduled to be working now or later today.
14. Your own Company Bulletin Board - let your employees post entries if you like
15. No hassle, quick start free Trial - WhenToWork trial accounts (which are for a full thirty days) are set up automatically within seconds.  No waiting for setup, no personal details needed, no salesperson will call you. We do not require any information other than a valid e-mail address to start scheduling. You may start scheduling in minutes.
16. Special login for phone or PDA access and view of schedules.

17. Low Prices - Our low prices are clearly posted on our site - no hidden fees or add-ons. E-mail forwarding and all features listed are included in one low price. Our rates are less than half our competitors - why pay more?